Facility Specialist based in Noyabrsk
Инженерно-технический персонал ИТР
Key Areas of Responsibility:
•Plan and Manage Operation & maintenance of utilities supply, air conditioning(HVAC), doors, lifts, stairs, lighting, back up generators, pest control; Office furniture, building fabrics, signage, interior and exterior landscaping, car parking, cleaning, waste disposal catering, planned preventative maintenance, repairs, renovation, decoration, & energy efficiency
•Plan and Manage office services including Help Desk process, security guards, reception process, stationary, vending & pantry services, shredding , printing, mail room, archives, and handyman services.
•Manage implementation and support of HSE compliance; including Emergency Response Plan, access control security systems & general security.
•Liaise with IT for telecommunications infrastructure operation & maintenance
•Instructs, supervises, evaluates and assists in recruiting assigned FM personnel, ensures FM resources are properly trained in operations and safety procedures. Prepares work schedule and outlines work assignments for each work crew
•Conduct periodic inspections to ensure compliance with specifications, codes and practices
•Develop/prepare and administers annual operating budget and long range capital plans for facility improvements for each location and manage monthly facility costs against budget.
•Maintains inventories and ensures an adequate supply of materials, equipment, parts and related items.
•Implement common facilities standards and initiatives to reduce costs and optimize space
•Leads continuous improvement efforts to enhance facilities operations and reduce operating costs
•Drive waste minimization and pollution prevention programs, implement energy management and conservation plans in line with the corporate HSE policies &goals
•Liaise with LL building managers to address maintenance issues under their scope.
•Manage contract acquisition/review/negotiation/vendor selection and preparation of related subcontract/purchase order agreements to provide for quality facility services at a competitive cost.
•Manage facility vendors/contractors to ensure contract requirements are met and they are delivering to standard & complying with contractual obligations. Ensure all contractors meet HSE requirements of the Contractor Management Procedure.
•Manage refurbishments, moves, changes, relocations, new facility site setups in conjunction with Real Estate plans and the business unit needs
•Prepares a variety of reports pertaining to finance, operations and other issues for submission to management
•Support Real Estate Manager for new facility projects typical roles, such as; identifying program requirements headcount, space etc., source architects & contactors, review architectural designs, regularly monitor and follow up with contractors to ensure they are delivering on time and within budget, review and escalate change or variation requests , liaise with government authorities regarding regulatory approvals
Profile & Qualifications:
•Excellent communication skills in Russian & English
•University degree, preferably in an engineering discipline
•Proficient in MS Office
•2 years of FM related work experience, incl. experience in ground & Buildings maintenance
•A good knowledge of Country and Region
Professional Skills / Knowledge:
•Strong customer service ethic
•Excellent written and interpersonal communication skills
•Ability to communicate to all levels of the organization
•Strong project management, planning and organizational skills
•Highly motivated and self-directed, with strong influencing and leadership skills
•Ability to simplify, articulate and drive strategic ideas and issues to management
•Demonstrated success in developing and leading teams
•Must have ability to lead change in a positive manner.
Term & Conditions:
•Competitive salary + social package