Requirements: * Experienced in working in an engineering Project group.
* Information Management or Librarian qualifications (desirable).
* Understanding of Document Control processes, including Supplier, Engineering & Construction docs. Knowledge of maintenance and administration of the document management system (desirable).
* Computer literacy required and sound knowledge of document control management systems techniques.
* Extensive working knowledge of oil and gas industry.
* Ability to control, direct, supervise the day to day activities.
* Extensive knowledge of Project document close-out and handover.
* Rigorous / Good communication skills / Able to work in a multicultural environment.
* Fluent in English and Russian (speaking and writing). French as a plus.
Responsibilities:
* Ensure Project Documents Management accordingly to the Project Procedures
* Check, manage signature and dispatch all Project outgoing letters
* Assign Project number to all incoming and outgoing correspondence, register it and put in Project Electronic Document Management System
* Register and handling of Project Minutes of meeting, survey their signature by all parties
* Perform constant analysis of correspondence produced by contractors to check their compliance with Project standards regarding numbering and others aspect related to document quality
* Prepare weekly correspondence status register
* Maintain and manage electronic and hard copy Project documents in conjunction with Project and corporate procedures
* Retain all Project documentation (Project Management, Technical Documents, correspondence etc). Ensure daily back-up’s are properly done and kept in a designated and safe place
* Monitor technical documents review and approval as well as correspondence issuance in accordance with agreed schedule
* Prepare the Dossier for the hand over of Project Documentation to the Field Operations and the filing of Project documents to archives.
Conditions:
* Temprorary contract (6 months)
